Training on Managing Multiple Tasks, Priorities & Deadlines

This course equips professionals with the skills to navigate complex corporate environments and make strategic decisions that drive organizational performance. It combines foundational management concepts with practical tools for planning, prioritizing, scheduling, and monitoring workflows to achieve business objectives efficiently.

Course Duration

5 Days

Who Should Attend

• Project Managers
• Team Leaders and Supervisors
• Administrative Professionals
• Executives and Managers
• Anyone looking to improve their time management and productivity skills

Organizational Impact

• Improves staff efficiency and effectiveness in managing competing priorities

• Enhances organizational performance through better planning and resource use

• Supports achievement of corporate goals by aligning tasks with strategic priorities

Personal Impact

• Strengthens decision-making and prioritization skills

• Enhances productivity, focus, and time management

• Reduces stress by providing practical tools for handling multiple demands with confidence

By the end of this course, participants will be able to:

• Identify and prioritize tasks effectively.
• Develop a personalized time management plan.
• Utilize tools and techniques to manage deadlines efficiently.
• Enhance productivity by reducing time-wasting activities.
• Balance multiple tasks without compromising quality.
• Implement strategies for overcoming procrastination.
• Improve decision-making and problem-solving skills related to task management.

Module 1: Organisational Structures and Strategic Decision-Making

• Understanding external, operating, and internal business environments
• Organizational hierarchies and structures
• Strategic management processes (5-step model) and V-MOST framework
• Organizational and work breakdown structures
• Identifying constraints, interdependencies, and drivers of priorities
• Case Study: Analyzing how a multinational company aligns strategic objectives with operational priorities.
• Practical Exercise: Map organizational structure and set strategic priorities for a sample business scenario.

Module 2: Managerial Business Processes and Concepts

• Types of organizational structures: conventional, matrix, projectized
• Stakeholder management and business communications
• Conflict resolution frameworks and change management stages
• Project and process life cycles
• Setting deadlines using NLT, MFO, and MFB methods
• Case Study: Managing a cross-departmental project in a matrix organization.
• Practical Exercise: Apply conflict resolution and change management strategies to a real-world scenario.

Module 3: Decision-Making Tools: Prioritizing Tasks and Setting Deadlines

• Modified Pareto process and multivoting matrices
• Graded task evaluation and resource matrix
• Task risk analysis and decision trees
• Simplified network diagrams for planning
• Case Study: Prioritizing initiatives in a corporate restructuring project.
• Practical Exercise: Develop a task prioritization matrix and deadline plan for a sample project.

Module 4: Planning, Scheduling, and Tracking Workflow

• Precedence network diagrams and job logic charts
• Critical path analysis: float, leads, and lags
• Gantt chart creation and schedule baseline setting
• PERT calculations and technical constraints management
• Network activity risk profiling
• Case Study: Planning a product launch project using network diagrams and critical path analysis.
• Practical Exercise: Create a Gantt chart and perform PERT analysis for a sample project.

Module 5: Tracking Task Progress and Forecasting

• Earned value management and progress control charts
• Schedule and cost variance analysis
• Schedule Performance Index (SPI) and Cost Performance Index (CPI)
• Forecasting duration and cost at completion
• Monitoring progress and predicting project outcomes
• Case Study: Using earned value management to track a complex infrastructure project.
• Practical Exercise: Calculate SPI, CPI, and forecast project completion for a sample scenario.